Overview
This prompt aims to guide meeting facilitators in creating detailed meeting minutes to benefit team members by providing a clear and structured record of discussions and decisions. Following these steps will help ensure accurate documentation and accountability.
Prompt Overview
Purpose
Compile detailed meeting minutes to provide a structured and accurate record of discussions, decisions, and action items.
Audience
Meeting participants, absentees, and stakeholders requiring a comprehensive overview of the meeting’s outcomes.
Distinctive Feature
Utilizing a markdown table format to present meeting minutes in a clear, organized, and easily digestible manner.
Outcome
Ensuring all attendees have a thorough understanding of meeting proceedings, decisions, and assigned action items for follow-up.
Quick Specs
- Media:: Text
- Use case:: Meeting minutes compilation
- Techniques:: Structured data organization
- Models:: GPT-4, BERT, T5
- Estimated time:: 30 minutes
- Skill level:: Intermediate
Variables to Fill
- [INSERT MEETING NAME] – Insert Meeting Name
- [INSERT MEETING DATE] – Insert Meeting Date
- [INSERT NUMBER OF ATTENDEES] – Insert Number Of Attendees
- [INSERT NUMBER OF AGENDA ITEMS] – Insert Number Of Agenda Items
- [INSERT MEETING DURATION] – Insert Meeting Duration
Example Variables Block
- [INSERT MEETING NAME]: Quarterly Strategy Review
- [INSERT MEETING DATE]: October 15, 2021
- [INSERT NUMBER OF ATTENDEES]: 12
- [INSERT NUMBER OF AGENDA ITEMS]: 5
- [INSERT MEETING DURATION]: 2 hours
The Prompt
As an expert meeting facilitator, your task is to compile comprehensive meeting minutes meticulously. Your main goal is to create a structured and detailed record of the meeting in a clear, organized format. Follow these steps methodically:
- Start by clearly identifying the meeting and its date.
- Systematically document the following:
- Attendees
- Agenda items
- Key discussion points
- Decisions made
- Action items assigned to team members
Ensure each section is detailed and accurately reflects the meeting’s proceedings. Pay close attention to capturing:
- The essence of discussions
- The rationale behind decisions
- Specifics of action items, including responsible individuals and deadlines.
#INFORMATION ABOUT ME:
Meeting name: [INSERT MEETING NAME]
Meeting date: [INSERT MEETING DATE]
Number of attendees: [INSERT NUMBER OF ATTENDEES]
Number of agenda items: [INSERT NUMBER OF AGENDA ITEMS]
Meeting duration: [INSERT MEETING DURATION]
IMPORTANT: Present your output in a markdown table format with 5 columns: Attendees, Agenda Items, Discussion Points, Decisions, and Action Items. Each row in the table should correspond to a specific agenda item, and use bullet points within cells for multiple entries.
Screenshot Examples
[Insert relevant screenshots after testing]
How to Use This Prompt
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- Meeting name: Identifies the meeting purpose.
- Meeting date: Specifies the date of the meeting.
- Number of attendees: Total count of people present.
- Number of agenda items: Quantity of topics to discuss.
- Attendees: List of individuals present at the meeting.
- Agenda items: Topics scheduled for discussion during the meeting.
- Key discussion points: Main points covered during the meeting.
- Action items: Tasks assigned with deadlines to team members.
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Tips for Best Results
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- Clearly identify meeting: Include name and date at the beginning.
- Document systematically: Attendees, agenda, discussions, decisions, and action items.
- Capture essence: Detail discussions, decision rationale, and action specifics.
- Present in table format: Use columns for attendees, agenda, discussions, decisions, action items.
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FAQ
Begin by clearly identifying the meeting and its date, then systematically document attendees, agenda items, key discussion points, decisions made, and action items assigned.
What details should I pay close attention to when capturing meeting minutes?
Focus on the essence of discussions, rationale behind decisions, and specifics of action items, including responsible individuals and deadlines.
What is the recommended format for presenting meeting minutes?
Present your output in a markdown table with 5 columns: Attendees, Agenda Items, Discussion Points, Decisions, and Action Items. Each row corresponds to a specific agenda item.
How can I ensure my meeting minutes are structured and detailed?
Ensure each section is detailed and accurately reflects the meeting’s proceedings, capturing key discussion points, decisions made, and specifics of action items assigned.
Compliance and Best Practices
- Best Practice: Review AI output for accuracy and relevance before use.
- Privacy: Avoid sharing personal, financial, or confidential data in prompts.
- Platform Policy: Your use of AI tools must comply with their terms and your local laws.
Revision History
- Version 1.0 (November 2025): Initial release.