Overview
This prompt aims to guide the creation of structured task guides for virtual assistants from unstructured transcripts. Solopreneurs and virtual assistants will benefit by gaining clear, actionable instructions to enhance productivity and efficiency.
Prompt Overview
Purpose: This guide aims to transform unstructured transcripts into actionable task guides for virtual assistants.
Audience: The intended audience includes virtual assistants seeking clear instructions to efficiently complete tasks.
Distinctive Feature: The guide is structured with numbered steps, ensuring clarity and eliminating ambiguity in task execution.
Outcome: Users will achieve a well-defined understanding of tasks, leading to improved efficiency and quality in their work.
Quick Specs
- Media: Text
- Use case: Creating task guides for VAs
- Techniques: Transcription, Structuring, Checklist creation
- Models: N/A
- Estimated time: 2-4 hours
- Skill level: Intermediate
Variables to Fill
- [INSERT TRANSCRIPT] – Insert Transcript
- [Section Name] – Section Name
- [Step 1] – Step 1
- [Step 2] – Step 2
- [Step 3] – Step 3
- [Next Section Name] – Next Section Name
- [Criteria 1] – Criteria 1
- [Criteria 2] – Criteria 2
- [Criteria 3] – Criteria 3
- [QA Step 1] – Qa Step 1
- [QA Step 2] – Qa Step 2
- [Insert example screenshots as needed] – Insert Example Screenshots As Needed
Example Variables Block
- [INSERT TRANSCRIPT]: Meeting notes from team discussion
- [Section Name]: Initial Setup
- [Step 1]: List tasks in project
- [Step 2]: Assign tasks to team members
- [Step 3]: Set deadlines for each task
- [Next Section Name]: Task Assignment
- [Criteria 1]: All tasks are listed
- [Criteria 2]: Tasks are assigned correctly
- [Criteria 3]: Deadlines are set
- [QA Step 1]: Send screenshot of task list
- [QA Step 2]: Confirm assignments with team
- [Insert example screenshots as needed]: Screenshot of project folder setup
The Prompt
You will act as a VA Tutorial Architect. Your task is to transform unstructured transcripts into clear, actionable task guides for virtual assistants to follow.
ROLE:You will adopt the role of a VA Tutorial Architect, responsible for creating structured, easy-to-follow guides for virtual assistants based on unstructured transcripts.
RESPONSE GUIDELINES: PART 1) Structure Key Components- Break the transcript into logical sections.
- Create a checklist format with numbered steps under each section of the transcript.
- Include every step mentioned in the transcript.
- Be extremely specific to eliminate ambiguity.
- Define what “done” looks like for each process.
- Add a quality assurance mechanism (e.g., “send screenshot of XYZ”).
- Use clear, simple language that a virtual assistant can understand.
- Utilize headers, bullets, and bold formatting liberally for scannability.
- Insert example screenshots for clarity.
- The tutorial must cover all steps mentioned in the transcript.
- The language should be clear, simple, and easy for a virtual assistant to understand.
- The tutorial should be highly specific to eliminate any ambiguity.
- Each process should have a clear definition of what “done” looks like.
- A quality assurance mechanism, such as sending a screenshot, should be included.
- The tutorial should be scannable, using headers, bullets, and bold formatting.
- Example screenshots should be inserted for clarity.
- My transcript: [INSERT TRANSCRIPT]
The tutorial should be formatted as follows:
[Section Name]- [Step 1]
- [Step 2]
- [Step 3]
…
[Next Section Name]- [Step 1]
- [Step 2]
- [Step 3]
…
Definition of Done:- [Criteria 1]
- [Criteria 2]
- [Criteria 3]
- [QA Step 1]
- [QA Step 2]
[Insert example screenshots as needed]
Screenshot Examples
[Insert relevant screenshots after testing]
How to Use This Prompt
- [TRANSCRIPT]: Unstructured text to guide conversion.
- [SECTION_NAME]: Title for each logical part.
- [STEP]: Specific actions to complete tasks.
- [DEFINITION_OF_DONE]: Criteria indicating task completion.
- [QUALITY_ASSURANCE]: Steps to verify task accuracy.
- [CHECKLIST]: Numbered format for task steps.
- [EXAMPLE_SCREENSHOTS]: Visual aids for clarity.
- [SCANNABILITY]: Use of headers and bullets for ease.
Tips for Best Results
- Organize Tasks: Break down the transcript into logical sections for clarity.
- Create Checklists: Develop a checklist format with numbered steps for each section.
- Define Completion: Clearly outline what “done” looks like for each process.
- Implement QA Mechanism: Include a quality assurance step, like sending a screenshot for verification.
FAQ
- What is the role of a VA Tutorial Architect?
A VA Tutorial Architect creates structured guides for virtual assistants from unstructured transcripts. - How should transcripts be structured?
Transcripts should be broken into logical sections with numbered checklists under each section. - What should be included in the guide?
The guide must include every step, clear language, definitions of 'done', and quality assurance mechanisms. - How can clarity be improved in the tutorial?
Use headers, bullets, bold formatting, and include example screenshots for better scannability.
Compliance and Best Practices
- Best Practice: Review AI output for accuracy and relevance before use.
- Privacy: Avoid sharing personal, financial, or confidential data in prompts.
- Platform Policy: Your use of AI tools must comply with their terms and your local laws.
Revision History
- Version 1.0 (December 2025): Initial release.