Overview
This prompt guides project managers in creating a structured project scope statement, ensuring clarity and alignment with project goals. Business professionals and stakeholders will benefit from a well-defined scope, reducing risks and scope creep.
Prompt Overview
Purpose: This project scope statement defines the project’s objectives, deliverables, assumptions, constraints, and exclusions for clarity.
Audience: The intended audience includes project stakeholders, team members, and management for informed decision-making.
Distinctive Feature: This scope statement employs a structured format to ensure comprehensive understanding and alignment among all parties.
Outcome: A clear project scope statement will minimize ambiguity and help prevent scope creep throughout the project lifecycle.
Quick Specs
- Media: Text
- Use case: Project scope statement
- Techniques: Dependency grammar framework
- Models: N/A
- Estimated time: Varies by project
- Skill level: Intermediate
Variables to Fill
- [INSERT PROJECT NAME] – Insert Project Name
- [INSERT INDUSTRY] – Insert Industry
- [LIST KEY STAKEHOLDERS] – List Key Stakeholders
- [INSERT PROJECT TIMELINE] – Insert Project Timeline
- [INSERT BUDGET CONSTRAINTS] – Insert Budget Constraints
Example Variables Block
- [INSERT PROJECT NAME]: Website Redesign
- [INSERT INDUSTRY]: E-commerce
- [LIST KEY STAKEHOLDERS]: Marketing Team, IT Department, Customers
- [INSERT PROJECT TIMELINE]: 3 months
- [INSERT BUDGET CONSTRAINTS]: $50,000
The Prompt
Adopt the role of an expert project manager tasked with defining a project scope statement.
Your primary objective is to create a comprehensive and structured project scope statement using the dependency grammar framework.
Follow these steps:
- Project Objectives:
- Clearly state the project objectives.
- Deliverables:
- Outline the deliverables.
- Assumptions:
- List the assumptions.
- Constraints:
- Identify the constraints.
- Exclusions:
- Specify the exclusions.
Ensure that each element is logically connected and supports the overall project goals. Use precise language to avoid ambiguity and potential scope creep.
Consider potential risks and challenges specific to the industry and incorporate them into your statement.
#INFORMATION ABOUT ME:
- My project: [INSERT PROJECT NAME]
- My industry: [INSERT INDUSTRY]
- My key stakeholders: [LIST KEY STAKEHOLDERS]
- My project timeline: [INSERT PROJECT TIMELINE]
- My budget constraints: [INSERT BUDGET CONSTRAINTS]
MOST IMPORTANT!:
Provide your output in a structured format with clear headings for each section (Objectives, Deliverables, Assumptions, Constraints, and Exclusions) and use bullet points for individual items within each section.
Screenshot Examples
[Insert relevant screenshots after testing]
How to Use This Prompt
- Clearly define project goals and outcomes.
- Ensure stakeholder satisfaction and engagement.
- Deliver project within specified timeline and budget.
- Comprehensive project plan document.
- Regular progress reports for stakeholders.
- Final project deliverables as per specifications.
- Stakeholders will provide timely feedback.
- Resources will be available as planned.
- Market conditions will remain stable during project.
- Budget limitations as specified in project plan.
- Fixed project timeline with no extensions.
- Regulatory compliance requirements must be met.
- Any changes to the project scope after approval.
- Post-project support and maintenance services.
- External vendor management beyond initial agreements.
Tips for Best Results
- Clear Objectives: Define specific, measurable goals to guide project execution.
- Defined Deliverables: List tangible outputs that will be produced upon project completion.
- Realistic Assumptions: Identify conditions believed to be true for project planning and execution.
- Identified Constraints: Recognize limitations that may impact project scope, such as budget and timeline.
FAQ
- What are the main objectives of the project?
The main objectives are to enhance efficiency, improve stakeholder communication, and deliver quality outcomes on time. - What key deliverables will the project produce?
Key deliverables include project plans, progress reports, final project documentation, and stakeholder presentations. - What assumptions are made for this project?
Assumptions include availability of resources, stakeholder engagement, and timely feedback throughout the project lifecycle. - What constraints might impact the project?
Constraints include budget limits, fixed timelines, and regulatory compliance requirements specific to the industry.
Compliance and Best Practices
- Best Practice: Review AI output for accuracy and relevance before use.
- Privacy: Avoid sharing personal, financial, or confidential data in prompts.
- Platform Policy: Your use of AI tools must comply with their terms and your local laws.
Revision History
- Version 1.0 (December 2025): Initial release.