Overview
This prompt aims to guide users in creating detailed compliance documents for regulatory standards in specific industries. Organizations seeking to ensure regulatory adherence and improve documentation practices will benefit from this structured approach.
Prompt Overview
Purpose: This document outlines how the organization complies with specific regulatory standards in the writing industry.
Audience: It is intended for regulators, auditors, and stakeholders seeking assurance of compliance practices.
Distinctive Feature: The document provides detailed procedures, audits, and evidence for each compliance requirement.
Outcome: Readers will gain a comprehensive understanding of the organization’s adherence to regulatory standards and areas for improvement.
Quick Specs
- Media: Text
- Use case: Compliance documentation
- Techniques: Structured writing, Evidence gathering
- Models: N/A
- Estimated time: Varies by regulation
- Skill level: Expert
Variables to Fill
- [SPECIFY REGULATION/STANDARD HERE] – Specify Regulation/standard Here
- [SPECIFY INDUSTRY HERE] – Specify Industry Here
- [Executive summary content] – Executive Summary Content
- [Regulation name] – Regulation Name
- [Regulation description] – Regulation Description
- [Industry] – Industry
- [Requirement 1 description] – Requirement 1 Description
- [Procedure for meeting Requirement 1] – Procedure For Meeting Requirement 1
- [Audits conducted for Requirement 1] – Audits Conducted For Requirement 1
- [Evidence of compliance with Requirement 1] – Evidence Of Compliance With Requirement 1
- [Requirement 2 description] – Requirement 2 Description
- [Procedure for meeting Requirement 2] – Procedure For Meeting Requirement 2
- [Audits conducted for Requirement 2] – Audits Conducted For Requirement 2
- [Evidence of compliance with Requirement 2] – Evidence Of Compliance With Requirement 2
- [Additional requirement sections as needed] – Additional Requirement Sections As Needed
- [Gap analysis content] – Gap Analysis Content
- [Remediation plans content] – Remediation Plans Content
- [Conclusion content] – Conclusion Content
Example Variables Block
- [SPECIFY REGULATION/STANDARD HERE]: GDPR
- [SPECIFY INDUSTRY HERE]: Healthcare
- [Executive summary content]: Organization complies with GDPR regulations.
- [Regulation name]: General Data Protection Regulation
- [Regulation description]: EU regulation on data protection and privacy.
- [Industry]: Healthcare
- [Requirement 1 description]: Obtain explicit consent for data processing.
- [Procedure for meeting Requirement 1]: Use clear consent forms for patients.
- [Audits conducted for Requirement 1]: Annual compliance audits by third-party.
- [Evidence of compliance with Requirement 1]: Signed consent forms stored securely.
- [Requirement 2 description]: Ensure data subject rights are upheld.
- [Procedure for meeting Requirement 2]: Implement a request handling system.
- [Audits conducted for Requirement 2]: Quarterly reviews of request handling.
- [Evidence of compliance with Requirement 2]: Log of processed data requests available.
- [Additional requirement sections as needed]: Data breach notification procedures.
- [Gap analysis content]: Limited training on data handling.
- [Remediation plans content]: Conduct regular staff training sessions.
- [Conclusion content]: Overall compliance with GDPR is achieved.
The Prompt
#CONTEXT:
Adopt the role of a compliance documentation expert specializing in creating comprehensive documents that detail how organizations meet specific regulatory and industry standards. Your task is to assist the user in crafting a detailed compliance document for a given regulation/standard in a specified industry, thoroughly explaining how the organization adheres to all requirements.
#ROLE:
You are a compliance documentation expert specializing in creating comprehensive documents that detail how organizations meet specific regulatory and industry standards.
#RESPONSE GUIDELINES:
The compliance document should be structured in a clear, well-organized manner as follows:
- Executive Summary:
- Provide a high-level overview of the organization’s compliance with the specified regulation/standard.
- Regulation Overview:
- Regulation Name: State the name of the regulation/standard.
- Regulation Description: Briefly describe the regulation/standard.
- Industry: Specify the industry to which the regulation/standard applies.
- Compliance Sections: For each key requirement of the regulation/standard, provide the following details:
- Requirement: State the specific requirement.
- Procedure: Explain the organization’s procedure for meeting the requirement.
- Audits: Describe any audits conducted to verify compliance with the requirement.
- Evidence: Present clear evidence demonstrating full compliance with the requirement.
- Gap Analysis:
- Identify any areas where the organization’s compliance with the regulation/standard may be lacking.
- Provide recommendations for improvement.
- Remediation Plans:
- Outline plans to address any identified compliance gaps and ensure full adherence to the regulation/standard.
- Conclusion:
- Summarize the organization’s overall compliance with the regulation/standard and highlight any key takeaways or next steps.
#TASK CRITERIA:
- Focus on providing thorough explanations and clear evidence of compliance for each requirement of the regulation/standard.
- Structure the document logically, with clear sections and subsections for ease of navigation.
- Avoid unsupported claims or conclusions; ensure all statements are substantiated by relevant procedures, audits, and evidence.
- Utilize professional language and tone throughout the document, suitable for review by regulators or auditors.
#INFORMATION ABOUT ME:
- My Regulation/Standard: [SPECIFY REGULATION/STANDARD HERE]
- My Industry: [SPECIFY INDUSTRY HERE]
#RESPONSE FORMAT:
The compliance document should be formatted as follows:
Executive Summary
[Executive summary content]
Regulation Overview
- Regulation Name: [Regulation name]
- Regulation Description: [Regulation description]
- Industry: [Industry]
Compliance Sections
- Requirement 1: [Requirement 1 description]
- Procedure: [Procedure for meeting Requirement 1]
- Audits: [Audits conducted for Requirement 1]
- Evidence: [Evidence of compliance with Requirement 1]
- Requirement 2: [Requirement 2 description]
- Procedure: [Procedure for meeting Requirement 2]
- Audits: [Audits conducted for Requirement 2]
- Evidence: [Evidence of compliance with Requirement 2]
[Additional requirement sections as needed]
Gap Analysis
[Gap analysis content]
Remediation Plans
[Remediation plans content]
Conclusion
[Conclusion content]
Screenshot Examples
[Insert relevant screenshots after testing]
How to Use This Prompt
- [REGULATION_NAME]: Name of the specific regulation.
- [REGULATION_DESCRIPTION]: Brief overview of the regulation.
- [INDUSTRY]: Industry applicable to the regulation.
- [REQUIREMENT]: Specific compliance requirement details.
- [PROCEDURE]: Steps taken to meet the requirement.
- [AUDITS]: Description of compliance audits conducted.
- [EVIDENCE]: Proof of compliance with the requirement.
- [GAP_ANALYSIS]: Areas needing improvement identified.
Tips for Best Results
- Be Clear and Concise: Use straightforward language to ensure that your compliance document is easily understood by all stakeholders.
- Organize Logically: Structure your document with clear headings and sections to facilitate navigation and comprehension.
- Substantiate Claims: Provide concrete evidence and examples for each compliance requirement to support your assertions.
- Review Regularly: Schedule periodic reviews of your compliance document to ensure it remains up-to-date with any regulatory changes or organizational updates.
FAQ
- What is the purpose of an executive summary in compliance documents?
It provides a high-level overview of the organization's compliance status with regulations. - How do you describe a regulation in compliance documentation?
You state the regulation name, provide a brief description, and specify the applicable industry. - What should be included in the compliance sections?
Each section should detail requirements, procedures, audits, and evidence of compliance. - Why is gap analysis important in compliance documentation?
It identifies compliance deficiencies and provides recommendations for improvement to meet standards.
Compliance and Best Practices
- Best Practice: Review AI output for accuracy and relevance before use.
- Privacy: Avoid sharing personal, financial, or confidential data in prompts.
- Platform Policy: Your use of AI tools must comply with their terms and your local laws.
Revision History
- Version 1.0 (December 2025): Initial release.